Sworn English translator · Warsaw
Birth, marriage and death certificate translation – English
I provide sworn (certified) translations of civil status certificates from English into Polish and from Polish into English – for example to register a foreign certificate at a Polish civil registry office (transcription), for a wedding or a move abroad, and for official matters in Poland and other countries. Free quote based on a scan or a photo of your document.
Which certificates I translate
- birth certificates – full and short Polish copies (odpis zupełny / skrócony) and foreign birth certificates
- marriage certificates – including foreign certificates to be registered in Poland
- death certificates – e.g. for inheritance matters in Poland or abroad
- related documents – apostilles, certificates of marital status, certificates of no impediment to marriage, name change decisions
From English into Polish
When a foreign certificate is to be used in Poland, e.g.:
- transcription of a birth or marriage certificate at a civil registry office (USC)
- obtaining a PESEL number for a child born abroad
- matters before Polish offices, courts and notaries
- changing your surname after a wedding abroad
From Polish into English
When a Polish certificate is to be presented abroad, e.g.:
- getting married abroad
- moving abroad for work or study, visa and residence applications
- citizenship, family and inheritance matters
- institutions and employers in English-speaking countries
Registering a foreign certificate in Poland (transcription)
Transcription means entering a foreign birth, marriage or death certificate into the Polish civil status register. The application at the civil registry office (USC) must be accompanied by the original foreign document and its official translation into Polish made by a sworn translator.
If your certificate was issued in English – for example in the UK, Ireland, the USA, Canada or Australia – I will prepare a sworn translation together with the apostille and all annotations on the document. For the exact list of required documents, it is best to ask the civil registry office you are applying to.
How it works
- 1
Send a scan or a photo of the certificate to ap@przysiegly-angielski-warszawa.pl and tell me which institution it is for.
- 2
Receive a free quote together with the turnaround time.
- 3
Collect your translation – on paper at my office in Mokotów (by appointment) or as a PDF file with a qualified electronic signature, sent by e-mail.
Price and turnaround time
Sworn translations are charged per billing page of 1,125 characters with spaces. The description of stamps, signatures, apostilles and other annotations also counts towards the length, which is why I give the exact price after seeing the document.
The quote is free and non-binding, and I give you the turnaround time together with it. Short documents, such as certificates, can usually be prepared quickly.
Questions about certificate translation
How much does a sworn translation of a birth or marriage certificate cost?
The price depends on the number of billing pages (1 page = 1,125 characters with spaces). A certificate is usually a short document, but the description of stamps, signatures and any apostille also counts towards its length. I will give you the exact price free of charge once I see a scan or a photo of the document.
Can I send a scan instead of the original?
Yes – both for the quote and for the translation itself. In that case the certification states that the translation was made from a copy. If the authority requires a translation made from the original, please show me the original document.
Do you also translate the apostille attached to the certificate?
Yes. The apostille and all annotations are part of the document, so I translate them together with the certificate and describe the stamps and signatures, in line with the rules for sworn translations.
Will an electronic (PDF) translation be accepted?
A sworn translation in PDF format signed with a qualified electronic signature has the same legal force as a paper version. Some offices and institutions, however, accept paper documents only – it is worth checking before you order.
Do I always need a sworn translation?
Not always. In some cases within the EU, a multilingual standard form attached to the certificate can be used instead of a translation. Before ordering, ask the institution where you are submitting the document what exactly it requires.